Payroll and Benefits Coordinator/Accounts Payable Coordinator

Payroll & Benefits Coordinator/Accounts Payable Coordinator

Employment type: Full-Time

Department: Accounting

Location: Business Office

Reedsport, OR 97467

JOB SUMMARY (Payroll):

The Payroll & Benefits Coordinator is responsible for processing data necessary to prepare payroll and the associated accounts payable invoices for payment. This position also maintains payroll records as required by federal and state regulations.

ESSENTIAL DUTIES:

1. Complete processing of employee time within the UKG and ADP systems.
2. Verify accuracy of time, paychecks and related ADP payroll reports.
3. Update payroll records by entering changes in exemptions, insurance coverage, savings deductions, and job title and department transfers.
4. Maintain employee ADP records.
5. Distribution of payroll checks.
6. Prepares various payroll reports each payroll for Controller and CFO.
7. Prepares various federal and state reports.
8. Works with employees and department managers regarding payroll issues.
9. Benefits Coordination (Group Health, Life, Retirement, Flexible Spending Accounts, AFLAC).
10. Prepare reports such as earning, taxes, deductions, leave, disability, and nontaxable wages.
11. Must be able to work with tight deadlines for Payroll.
12. Maintains working knowledge of Union Contracts.
13. Assumes other duties as assigned.

QUALIFICATION REQUIREMENTS:

Education and License:

High School Diploma or equivalent, required

Associates Degree in Accounting or related field, preferred.

Certifications:

None required

Experience:

Three to five years’ experience payroll processing in a hospital setting, preferred

Experience with UKG (Kronos) timekeeping system, preferred

Additional Qualifications:

1. Knowledge of Union Contracts, BOLI, and Accounting.
2. Excellent communication skills.
3. Ability to work independently.
4. Ability to meet tight deadlines for payroll.
5. Confidentiality
6. Analyzing Information

JOB SUMMARY (Accounts Payable):

The Accounts Payable Coordinator is responsible for the processing data necessary to prepare accounts payable invoices for payment. This position maintains all files for accounts payable. Must maintain a high level of confidentiality, as sensitive information passes through this area.

ESSENTIAL DUTIES:

1. Processes Accounts Payable invoices within the Meditech System.
2. Prepares and distributes Accounts Payable checks on a weekly basis.
3. Maintains Accounts Payable files.
4. Works with vendors on all Accounts Payable issues.
5. Coordinates Accounts Payable processing with Materials Management.
6. Produces manual Accounts Payable checks on demand.
7. Reconcile Accounts Payable vendor statements.
8. Must be able to work with tight deadlines for Accounts Payable.
9. Prepares various Accounts Payable analyses for Controller and CFO.
10. Other duties as assigned.

QUALIFICATION REQUIREMENTS:

Education and License:

High School Diploma or GED, required.

Certifications:  None

Experience:

Three to five years’ experience in processing Accounts Payable in a hospital setting.

Basic understanding of bookkeeping and accounting skills.

Additional Qualifications:

1. Excellent communication skills.
2. Ability to work independently.
3. Ability to meet tight deadlines for accounts payable.
4. Attention to detail.

Always interact in a professional manner with employers and vendors

WORK ENVIRONMENT:

Works indoors in an air-conditioned environment.

PHYSICAL DEMANDS:

Frequent use of computer and phone, and other standard office machines.  Must be able to stand, sit, stoop, twist, kneel, reach, push, pull using proper body mechanics and move/lift varying amounts of weight to a maximum of 30 lbs.

This is a Full-Time position that is eligible for benefits.